NHS Scotland Event 2021

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How to submit a poster abstract

Submissions are welcome from NHS Scotland employees, our voluntary and partner organisations, and other public or private sector organisations on any aspect of work they are undertaking in, with or on behalf of NHS Scotland.

Download:
2021 - NHS Scotland Event - Posters - Call for ePosters Guide FINAL Feb 2021 (1).pdf
(195.84 KB)

Please submit your ePoster abstract by following the instructions below:

  • Download a copy of the ePoster abstract form here
  • Abstracts must not exceed 400 words excluding title, references and any diagrams.
  • You may include up to two images, diagrams or tables to illustrate your work further.
  • Once you have completed your abstract form and had the content quality assured (as instructed below), you will then be required to submit your final abstract via the online form here.

Abstract content should include the following:

  • A clear description of why the project was needed and what its aims were;
  • What is the benefit over the current practice;
  • If applicable where would the intervention sit in the overall process/pathway and what additional resources/staffing are required;
  • A clear and logical presentation of the method of actions taken to address those needs in a systematic way;
  • Clear articulation of how the project supports the challenges and our key priorities;
  • The project outcomes and/or conclusion accurately reflect the evidence presented and draw appropriate conclusions;
  • References: remember to acknowledge any other individuals, funders or specific programmes associated with your work. (References should follow Vancouver Convention: Name, Title, Publication, Year, Chapter, Page No(s) and should be listed on a separate page)

ePoster abstracts should make explicit reference to how you are contributing to the work being recognised within the ePoster category.

Quality Assurance Arrangements Before Uploading Your Final Abstract

In order to ensure your ePoster abstract is on message and that the content portrays your work to its full potential, please follow the appropriate quality assurance process set out below.  

Once you have completed the abstract form you must have it quality assured through the arrangements set out below. Please note that you need to do this by no later than 15 March 2021.

Abstracts from NHS Scotland only

  • For abstracts that are submitted by NHS Scotland only. It is important that you discuss the content of your ePoster abstract with your line manager, NHS Board Quality Improvement Lead or Clinical Governance Lead prior to submission. Please also discuss and agree the content of your ePoster abstract with your designated ePoster Co-ordinator.

Abstracts from Partner Organisations co-authored by NHS Scotland personnel

  • For abstracts submitted by a Partner Organisation that also includes NHS Scotland staff, please ensure that as well as discussing and agreeing the content of your abstract through your own governance arrangements, please also discuss and agree the content with the designated ePoster Co-ordinator for the NHS Scotland staff involved in the planning and design of your abstract. 

Abstracts from Partner Organisations with no NHS Scotland input

  • For each abstract submitted by one or more Partner Organisations with no NHS Scotland input, please ensure that you discuss and agree the content of your abstract through the relevant governance arrangements – i.e. for each partner author’s employing organisation as appropriate.

All ePoster abstracts will be reviewed by the ePoster Co-ordinator and/or by the employing governance arrangements and constructive feedback will be provided on the content – with possibly some editorial changes suggested where appropriate. 

Please ensure you have received their comments by no later than 2 April 2021 – you will then have a week to make any amendments to your abstract before the deadline for submitting it online.